2005 Employer Practices - Preemployment Background Screening Survey   (Preview Only)       1) Does your company conduct background checks in the US on applicants? Yes No 2) Does your company conduct background checks in the US on employees? Yes No 3) Does your company conduct background checks on applicants from other countries outside of the US? Yes No 4) Does your company conduct background checks on employees that work in other countries outside of the US? Yes No 5) What kind of background checks does your company conduct? Reference check Criminal Background check Current criminal warrant Civil Records Previous Work History Education verification Motor Vehicle Records Social Security Number verification Credit Check Military Service Professional Licenses/Certifications Terrorist search Workers’ Compensation records Personal character, reputation interviews Other: 6) At what stage of the process does your firm conduct background checks? We check all applicants We only check final candidates We only check post offer Other: 7) Which positions does your firm conduct background checks for? All positions Only professional and managerial positions Only specific categories of jobs such as Financial positions or Security or truck drivers Only specific sensitive or high risk jobs Other: 8) Has your firm identified sensitive and/or high risk jobs? Yes No 9) If you answered yes to Question 8, what criteria was used for identifying the sensitive and/or high risk jobs? Position has wide access to facilities/property such as access to top secret/confidential projects or highly sensitive data or expensive equipment or wide IT access or master keys to facilities Position has access to substantial funds or significant fiduciary responsibility such as CFO or Payroll Manager or Sr. Managers or Accounts Payable staff Based on clear identification of ‘critical behavior traits’ that a successful candidate should have Potential of person in position to do harm to others based on nature of the work and/or has access to or deals directly with the public or clients or employees such as equipment operator or occupational nurse or armed security guard or truck driver Positions for which falsification of skills or experience or background would put firm at substantial risk Other: 10) Does your firm have applicants sign a separate written release form giving your firm permission to conduct background checks and to get information from previous employers? Yes No 11) If you answered yes to Question 10 please identify the information that is inclueded on your written Release Authorization form: States time period that the Release is valid for/date of expiration States that Release is in effect until revoked by ex-employee States that applicant releases your firm from legal liability for providing information regarding their employment history Request information on Performance Reviews Request information on Disciplinary Actions related to workplace violence Makes generic statement about comprehensive background checks will be conducted Specifically identifies the types of background checks that may be conducted such as criminal records or educational records Request date of birth If date of birth requested also includes statements regarding purpose for request and that providing information will not be affect hiring decision Provides a check box indicating that an applicant has the right to obtain a copy of the report that is provided Has provision that grants permission to perform future background checks if the person becomes an employee Form was created by or has been approved by labor attorney Other: 12) Do you use an external firm to conduct your background checks? Yes No 13) If you marked yes to Question 12 above indicating that your company uses an external firm to conduct your background checks place check all of the following approaches you use to search and find the right firm? Referral from another company Advertisement in a trade Magazine such as HR Magazine or Workforce or SecurityManagement or Loss Prevention or Security Magazine Direct mail campaign notification from preemployment background screening firm www.PreemploymentDirectory.com Online directory Online advertisement on a trade or association web site Online Search enginge Paid or Sponsored listing Online Search engine general listing www.Workplaceviolence911.com Internal research process Direct sales call from preemployment background screening firm Other: 14) If you use an external firm, please identify the information that is important for you to have to assist you in choosing a firm to conduct background checks?   Very Important Somewhat Important Generally Important Not Very Important Not Important at all Financial stability of the firm Sales volume Number of employees Number of years firm has been in business Firm uses technology compatible with my firms Firm has advanced technology tools Firm has documented Internal Problem Escalation/Complaint handling process Turn around time for background checks Types of Checks conducted Scope of background checks offered, e.g., local, county, state, National, International Conducts ‘hands on’ checks of court records Uses National Database Cost of services Has comprehensive disclosure release form How long reports/records are stored Level of training of their staff Certification from firm that all of their staff have had criminal background checks on them Certification that all forms provided in background checking process have been legally approved Certification of compliance with all appropriate legal statues that impact background checks Certification acknowledging comprehensive insurance and Errors and Omission are in force Firm’s level of system security Firm provides consulting services Level of customer service provided Firm's ranking in preemployment background screening industry Firm has lawsuits against it, judgements, etc. # complaints filed with Better Business Bureau or other organizations General reputation of the firm Offers service guarantees 15) If you use an external firm to conduct your background checks, how satisfied are you with the services you receive?   Very Satisfied Somewhat Satisfied Generally Satisfied Mostly unsatisfied Rarely Satisfied Not Applicable Reference check Criminal Background check Current criminal warrant Civil Records Previous Work History Education verification Motor Vehicle Records Social Security Number verification Credit Check Military Service Compliance with legal requirements, e.g., FCRA, EEO Professional Licenses/Certifications Terrorist search Workers’ Compensation records Personal character, reputation interview Consulting services Quality of customer service Quality of Internal Complaint process Willingness to Re-checking or additional verification of accuracy Procedure for Handling of rejected applicant Timeliness of Service Accuracy of Service Handling sensitive and confidential data 16) How important do you consider the services provided to be to your firm?   Very Important Somewhat Important Generally Important Not Very Important Not Important at all Reference check Criminal Background check Current criminal warrant Civil Records Previous work history Education verification Motor Vehicle Records Social Security number verification Credit check Military service Professional licenses/certifications Terrorist serach Workers' Compensation records Personal character, reuptation interviews Consulting services Quality of customer service Quality of internal complaint process Willingness to re-check or additional verification of accuracy Procedure for handling of rejected applilcants Timeliness of service Accuracy of service Compliance with legal requirements, e.g., FCRA, EEO Handling sensitive and confidential data 17) Are there additional services that you would like for your backgorund screening firm to provide? 18) Which function or department is responsible for conducting and/or overseeing the external firm that conducts background checks? Human Resources Department Security Department Safety Department Risk Management Internal Audit Operations Other: 19) If you conduct background checking in house, what type of training does the responsible person receive specific to background checking? Receive Background Checking Certification Training Receive on the job training Receive training on our Background checking policy Attend outside training on background checking Receive training from a HR or Security Specialist Read a book on background checking Does not receive any formal training Other: 20) If you use an external firm to conduct background checks what type of training does your internal employee responsible for reviewing search results receive specific to background checking? Receive Background Checking Certification Training Receive on the job training Receive training on our Background checking policy Attends outside training on background checking Receive training from a HR or Security Specialist Read a book on background checking Does not receive any formal training Other: 21) Does your firm have a written Background Checking policy? Yes No 22) If you checked yes for Question 21 indicating your firm has a Background Checking policy please identify the items from the following list that are included in your policy: Separate guidelines for applicants and current employees Procedure for dealing with missing information Procedure for notifying applicants that are rejected Process for dealing with alleged inaccurate information Management responsibility to use the information and consequences for not using Identifies training that internal staff must have Compliance with FCRA and EEO and other relevant laws Protection of consumer confidential information Specifies criteria to be used in checking background such as nature of criminal record or date of offense or relevance to work or number of years past history that is checked or where checked Identifies audit process to ensure consistency/non discrimination Requires contractors and temporary agencies to pre-screen referrals Provision addressing new hire starting to work before background check results are completed Have process to identify sensitive or high risk jobs Have process to verify agencies are conducting pre-screenings Other: 23) How long ago was your Preemployment Background Screening policy created? Created within last 12 months Created within last 2 years Created more than 2 years ago Created more than 5 years ago Other: 24) If your firm has a background checking policy what issues or concerns led you to create the policy? It is normal for us to create a policy when a new process is Introduced Policy mandated by corporate headquarters Attorney told us we had to have one Concerned about consistent treatment of applicants and/or employees to avoid possible discriminatory issues Professional or trade association recommended we create one Other: 25) Please mark all of the following items that are included in your firm's Employment Application. Ask applicants about conviction record States that marking yes to conviction will not automatically disqualify him/her from consideration for employment Ask applicants about misdemeanors Ask applicants about having plead guilty to a felony Ask applicants about pending trial status for criminal offense Notify applicants that references will be checked Notify applicants that their application is good for a specific time period and that if they reapply within this time period he/she will not need to complete new application Notify applicants that making false statements or material omissions may be grounds for termination Have a process in place that verifies applicants sign the application Ask the applicants about use of illegal drugs Statement made that background checks will be conducted and are valid for future use if person is hired Ask applicants for resident address for last seven years Does not include any of the above information 26) Does your firm have a written workplace violence prevention policy? Yes No 27) How would you rate the overall success of your background checking program in identifying potentially problematic information about applicants and/or employees? Extremely successful Very successful Moderately successful Not very successful Completely unsuccessful 28) How many people are employed by the organization? Less than 500 employees Less than 1000 employees Less than 5000 employees Less than 10000 employees More than 10000 employees 29) Is your organization in the public/government or private sector? Public/government sector Private sector 30) Is your organization for profit or not for profit? For profit Not for profit 31) Your firm's annual revenue? Less than 10 million? More than 10 million More than 50 million 32) Please identify your firm's primary industry Construction/Minining/Oil & Gas Education Financial Services Government/Public Sector Health Care/Hospitals Hospitality Insurance Manufacturing (durable goods) Manufacturing ( non durable goods) Newspaper/Publishing/Broadcasting Utilities Real Estate Management Retail Services (non for profit) Services (for profit) Software Technology Telecommunications Transportation Other: 33) Contact Information - Name, Company Name and Email address:

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